1. Terms and conditions

These terms and conditions (“Terms”) govern your use of the electronic form completion and electronic signature process and tools (“E-Signature Services”) made available by the British Columbia Pension Corporation ("Pension Corporation") as the administrative agent for and on behalf of the College Pension Plan, Municipal Pension Plan, Public Service Pension Plan, Teachers' Pension Plan or WorkSafeBC Pension Plan (collectively, the "Pension Plans").

By accessing or using the E-Signature Services, you acknowledge that you have read and understand these Terms and that you agree to be bound by them.

2. Eligibility and Authority

The E-Signature Services may only be accessed and used by Pension Plan members, their spouses as defined in the Pension Benefits Standards Act, and witnesses to electronic signatures. By accessing or using the E-Signature Services, you confirm that you are acting on your own behalf, that you have the legal capacity and authority to complete and sign the applicable form. Representatives, including anyone acting under a power of attorney, may not access or use the E-Signature Services on behalf of another person.

3. Third Party Service Provider and Website

The E-Signature Services are provided by an independent third-party provider as a method to complete and sign the forms electronically. Your use of the third-party platform is at your own risk; the Pension Corporation makes no representations about, and does not control or accept responsibility for, those sites, their content, or any resulting loss or damage from your access or use. If these Terms conflict with the provider’s disclosures or consents for its sites, the provider’s terms govern those sites; these Terms govern your relationship with the Pension Corporation and the Pension Plans.

4. Safeguarding your email and electronic access

To use the E-Signature Services, you must provide an accurate, current email you are authorized to use and control, safeguard your email account, password, devices, and access links, and accept full responsibility for activity occurring under your e-mail account. Do not permit others to access or use the E-Signature Services through your email account or access links, and immediately notify the Pension Corporation if your email account or device may be compromised.

Submitting and Signing Forms

You are responsible for reviewing the form, accompanying information, and entries before signing. By signing, you acknowledge and agree that:

• the Pension Corporation may review, audit, or verify information before processing;
• the Pension Corporation may rely on any information, document, or electronic signature submitted through the E-Signature Services as authorized, completed, and signed by the identified person;
• the Pension Corporation may require correction of an incomplete or non-compliant form before accepting it;
• all submitted information is accurate and complete, and any error, omission, incompleteness, or inaccuracy may affect validity or processing;
• you reviewed the document, understand its contents and legal effect, and intend to be legally bound by it; and
• your electronic signature has the same legal effect as your handwritten signature.

5. Electronic Records

You acknowledge and agree that documents completed, submitted, or retained through the E-Signature Services may be maintained by the Pension Corporation in electronic form and that such electronic records may be relied upon by the Pension Corporation for all administrative purposes relating to the Pension Plans.

6. Disclaimers

Independent advice: The forms, information and services made available through the E-Signature Services are provided for administrative purposes only. You may wish to consider obtaining independent financial and legal advice.

E-mail and internet: Communication by email and other publicly accessible networks is never completely secure. Any information sent by email, either by you or using the E-Signature Services, may be lost, intercepted or altered.

7. Liability and indemnity

You agree that the Pension Corporation, the Pension Plans and their respective trustees, agents and employees will not be liable for losses, damages, costs, actions, and claims arising out of or relating to: (i) your use or inability to use the E-Signature Services; (ii) unauthorized access to, or use of, your email account, devices, systems, or networks; (iii) any incomplete, misleading, or incorrect information provided by you or another person; (iv) the transmission of information, including personal or confidential information, by email or through electronic platforms; or (v) your failure to review a document or verify the accuracy and completeness of information in a document before submitting it.

You agree to indemnify and hold harmless the Pension Corporation, the Pension Plans and their respective trustees, agents and employees from any losses, costs, damages, claims or proceedings arising from fraudulent, misleading or intentionally false information submitted through the E-Signature Services by you or by anyone acting, or purporting to act, on your behalf.